The Problem

You have 15 invoices from different vendors. Or 30 bank statements from the past year. Or a folder full of receipts you need to reconcile.

Each document contains a table. You need all that data in one spreadsheet. The typical approach: open each PDF, copy the table, paste into Excel, fix the formatting, repeat. For 30 files, that's an hour of tedious work.

Why Manual Methods Fail

• Copy-paste breaks formatting. Columns don't align. Numbers become text. Dates get scrambled.
• One file at a time is slow. Even with a fast converter, processing 20 files individually takes forever.
• Merging manually is error-prone. Did you miss a row? Did columns shift? You won't know until the numbers don't add up.

How Batch Conversion Solves It

Batch conversion means uploading all your files at once and getting one organized output. Here's what happens:

1. Upload everything together. Drop 5, 10, or 20 PDFs into the upload area. Mix invoices with statements if you want.
2. Automatic format detection. The system reads the column headers in each document. Invoices with the same structure (Date, Description, Amount) get grouped together.
3. Smart merging. Documents with matching columns merge into one sheet. Different structures get separate sheets in the same Excel file.
4. One download. You get a single .xlsx file with all your data organized.

Step-by-Step: Merging PDFs to Excel

Step 1: Gather Your Files

Collect the PDFs you want to merge. They can be invoices, bank statements, reports, or any document with tabular data. You can upload up to 20 files at once.

Step 2: Upload

Drag and drop all files into the upload area, or click to browse. You'll see each file listed with its name and size.

Step 3: Click "Merge & Convert"

The system processes each file, extracts the tables, detects the format, and groups matching documents together.

Step 4: Review the Results

You'll see tabs for each format group. If all your invoices had the same columns, they're in one tab. If some had different columns, they get their own tab. You can edit any cell before downloading.

Step 5: Download

Click "Download Excel" to get your merged spreadsheet. Each tab becomes a sheet in the Excel file.

What About Column Alignment?

The system matches columns by header name, not position. If one invoice has "Date | Description | Amount" and another has "Date | Amount | Description", they still merge correctly — the columns align by name.

If a document has extra columns that others don't have, those columns are added to the merged sheet and filled with empty cells for the documents that didn't have them.

Limitations

• Tables only. This works for structured tabular data. Freeform text or complex layouts may not convert well.
• Header detection matters. If your documents don't have clear headers, the system may not merge them correctly.
• 20 file limit per batch. For larger jobs, process in multiple batches.